Information technology business case development pdf. This document presents 3 business cases developed over the course of the 12 weeks that huron was engaged by uwsa. Stakeholders z individuals either needed to support the project, or who will be affected by the project. However, while achieving this mystic equation, often even properly conceived plans will face a struggle. The business case justification clean energy project builder. This template is designed so that it can be used as a guide when writing a business case to ensure that your project is presented in a persuasive and coherent manner. Dec 19, 2019 s gantt chart can help make plans, schedules and budgets. How to develop a business case for your project techrepublic. When approved, the business case becomes the foundation for the project or. It provides the information necessary to determine whether a project is worth the required investment. In prince2, the business case outline document is created during the preproject process of starting up a project. This is resulting in lost sales when calls go unanswered, it also leads to customer dissatisfaction when customers are having to wait a long time for their call to be answered. Mar 16, 2017 the business case can take a number of formats, including. The objective of this study is to better understand the.
Some of the sections may need to be altered to reflect the nature of the project and the culture of. As in many things, it can often be best to keep it simple. The design phase sets rules for including or excluding specific costs. This can be copied into the business case from the financial template if preferred, though the standard method of delivering the financial template should be to deliver the spreadsheet as a separate document rather than copying it into this business case document. The purpose of the frpa resource evaluation program frep information management system is to have one central. This business case outlines how the web platform wp project will address current business concerns, the benefits of the project, and recommendations and justification of the project. Usually, a business case analysis is developed by the stakeholders of the business or a project. For example, a new it system could be implemented on time and within cost budget, but if staff, customers or suppliers resist making use of new.
The business case is a reference point before, during, and after a project. A simple business case template is one that should be free of excess jargon without talking down to the reader. Business case office of the associate director for communications. Plan project management strategy, framework and plans. The four steps to writing a successful business case. It does so by presenting the business need and a costbenefit analysis. Business case example forests, lands, natural resource. The purpose of the oil burner is to recycle used oil from repair work and turn that oil into a heating source. Such considerations are necessary inputs for a successful business case.
The business case is not defined until the business objectives addressed by the proposed project are described. The purpose of this section is to give a clear introduction to the business case and project. You will know what your goals are, have a way to present them to others and to keep the project focused on acheiving them as you move forward. By carrying out a project case study, you can carefully investigate a particular project or system. The business case provides justification for undertaking a project or programme. May 07, 2018 this is the largest part of the business case and is for the project sponsor, stakeholders, and project team. To successfully meet shareholderreturn expectations, businesses of today need to simplify their strategies and their operational execution as well. However, depending on the size andor complexity of a project, the business case may sometimes be developed incrementally. Expandability and longterm postimplementation support were also considered and a detailed discussion is included in the critical success factors section of. It provides an economic feasibility study for an option or options with. There are invariably concepts in the minds of the key project participants of what they expect the project to accomplish.
This information will help you come up with a recommendation on the next step to take to mitigate the issues. All projects and programmes must have a business case that demonstrates the value of the work. It evaluates the benefit, cost and risk of alternative options and provides a rationale for the preferred solution. Pdf business case control in project portfolios an empirical. Following project close or completion a postproject evaluation ppe will usually be held usually some months after project completion to measure the projects benefits against those set out in the business case. There is only one way to know the significance of a business project. Click the pdf or doc icon below to download the template in your chosen format. The reasons for the project must be consistent with the corporate or program strategy. Assume a managed services company regularly receives requests to provide custom software development. We have also provided a business case example in our media gallery that talks about improving a process. The project plan and business case must be aligned.
The business case answers the following questions about the project and also ensures. As the project begins the business case establishes the ultimate goal of the project for all stakeholdersincluding the project manager and sponsor. The project statement of work would likely to include. The business case is often created early in the project life cycle. The business case is a oneoff, startup document used by senior management to assess the justification of a proposed project, or to assess the options for a. With the winning components that we have mentioned earlier, you must have got the impression that conducting a case study is also a way to recommend your business products as a solution to a problem. Detailed instructions on how to use the business case template are included there. A business case is created before a project is ever initiated. It will determine whether executive management authorizes you to do the project or not. Drinking water state revolving fund green project reserve. Viewing a business case example can be helpful in illustrating how key elements of the structure for business cases and presentations are properly used. It can also result in the cancellation of a project without a viable.
During the process of initiating a project, the business case refined to more detail is developed further. In this regard, project management case studies gains. Creating a pmo business case through a business analysis approach. The business case defines the problem and its impact and performs a cost benefit analysis for the proposed solution. Management, change management, and project quality control. A business case helps to determine whether or not a project justifies an organizations investment into a project. For our project business case example were going to imagine a growing company that is struggling under the weight of calls to its sales lines.
Part of project management for dummies cheat sheet uk edition one of the key documents needed in project management is the business case. The need for a business case project management institute. The main purpose of a project management office pmo as business solution is to keep both the business and project sides aligned, while continuously improving the performances of projects. Learn more about how to conduct a project case study and download. The business case traditionally is a document that defines the core business benefit of a project in order to justify the expenditure of the initiative. In the project business case example provided above, weve attempted to show an early stage business. Successful project managers need to do more than deliver projects on time and under. Imagine you are the senior management of your exam prep project and you are to write the project statement of work and business case for your project manager who, incidentally, is also you. You can adjust the contents of the business case to suit the project and also any organisational standard or methodology youre using. A business case is part of a strategic planning, and it often helps to determine whether.
Once complete, it will give you a very tangible way to justify your project to executive management and sponsors. Pdf project management case studies arun kumar academia. Project participants z parties involved in or being affected by the project activities. Project manager z individual with authority and responsibility for delivering the documented project requirements on time and within budget. For example, a preliminary business case, or strategic outline, may be used to confirm the overall strategic approach of the project. Project level data for business cases may include annotated engineering reports, water or energy audit. Such examples help demonstrate what successful cases do correctly, and how these can be applied to your project. Explanation of this sample business case this appendix contains the complete business case for abc corporations evaluation of an intranetbased global knowledgebase gkb for use by.
Detailed business case template pdf department of trade. This document is your template for producing a business case. It is developed over time, as a living document, as the details and unknowns of possible solutions become known. The business case template is offered in rich text rtf format. The purpose of a project business case is to provide justification for a project to be undertaken. How this manifests itself will differ from one project to another and from one organization to another, depending on the complexity of each. Use this template to provide a detailed business case for your project. Creating a pmo business case through a business analysis. Wp1018 business case mosaic projects project management. A closer look at making a business case for project management. A business case is a formal document that describes the business reason for initiating a software development project. Read developing a business case for renewable energy at. To develop the content for a business case, the organization will also have to consider, among others, aspects of project management, outcome management, risk management, capacity management, and investment management. Project business case template free management ebooks.
A good business case captures and documents the reasoning for starting a new project. When the business environment and the priorities of management change, this pmo must react and as fast as possible reorganize the projects priorities accordingly. The fourth edition of a guide to the project management body of knowledge pmbok guide now takes greater notice of the business case 4. Defining project risk management the objective of project risk management is to understand project and programme level risks, minimise the likelihood of negative events and maximise the likelihood of positive events on projects and programme outcomes. The business case must be constructed in a way that reaches a busy, important audienc. Case study showing the relationship between strategy, programme and project. Costs benefit analysis refer to the advice in the apic guide to prepare this. The business case, typically delivered as a report and accompanying presentation, is the formal justification of your project. It often details how the project aligns with strategic goals in the org, and as such is a crucial yet often overlooked responsibility for managers.
The basic contents that you need as a minimum for any project are. Business case for statewide human resource information. To create a business case from this template, simply do the following. This business case outlines how the web platform wp project will address. Save the template with a file name of your choice to your computer. Outline how calculations for savings and benefits have been made include attributable costs. Typical business case examples brighthub project management. For example, a software project might decrease processing time for a specific task, and the business case may be that the existing staff can serve additional clients without adding additional resources. Project risk management is a continuous process that begins during the planning phase. One reallife business case example comes from a company that produces oil burners for auto repair or body shop facilities. This article explains the concept of the business case in a practical way. Our free business case template provides a sound foundation for developing the business case for your next project.
Its goal is to identify the significant issues of the project and analyze the information that you have gathered. Project statement of work vs business case for pmp exam. Lets again take the project of pmp exam preparation as an example. The business case is a key input to the project management plan and is usually owned and created by the project sponsor. The benefits should be measured as progress towards the business objectives the project is intended to support.
The business case justification solutions for capital project delivery improvement page 3 the business case is a management tool that camargo associates utilizes to communicate justification for a potential solution. A business case is part of a strategic planning, and it often helps to determine whether a project in question is worth financing. It answers most of the why, what, and how questions about your project. A business case analysis is made to present ways on how the requirements of a program or a project can be provided in a timely manner to ensure the smooth flow and effectiveness of the entire program life cycle. Business case, a great project management tool toolshero. The following is a list of everything a business case should. After reading you will understand the basics of this powerful project management and investment tool. Complete example of a fictional business case that illustrates key principles.
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